Corporate Secretary – Corporate & Securities Practice

A well-established, full-service law firm is seeking an experienced Corporate Secretary to support its Corporate & Securities practice group. This position plays a critical role in preparing and managing legal documentation, supporting complex transactions, coordinating calendars and travel, managing billing and expenses, and handling various administrative tasks.

The ideal candidate will be proactive, organized, and detail-oriented, with strong communication skills and the ability to manage multiple responsibilities in a dynamic legal environment. This is a hybrid role requiring a minimum of three days in the office each week.

Key Responsibilities:

• Prepare, edit, and proofread legal documents with a high degree of accuracy
• Support attorneys with organizing and executing complex corporate transactions
• Manage calendars, schedule meetings, and coordinate domestic and international travel
• Enter billing time and prepare expense reports in compliance with firm policies
• Maintain electronic and physical case files and manage workflow using legal technology platforms
• Collaborate with attorneys, paralegals, and administrative teams across multiple offices

Required Qualifications:

• Minimum of 5 years of experience in a law firm, supporting corporate and/or securities practice groups
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, Zoom, and Teams
• Strong written and verbal communication skills, with excellent grammar, punctuation, and spelling
• Ability to manage changing priorities and work independently under tight deadlines
• Willingness to work overtime, including evenings and weekends, as needed

Education & Certifications:

• High school diploma or equivalent required
• Some college or a bachelor’s degree preferred
• Secretarial certification or ABA-approved paralegal certificate preferred

Work Environment:

• Hybrid work model: Minimum of 3 days in office per week (subject to change)
• Standard work week of 37.5 hours, with additional hours as required
• Fast-paced, professional legal environment requiring discretion and professionalism

Benefits:

Medical, dental, & vision

401k match

Generous PTO

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