Accounts Payable Specialist

Location: Des Plaines, IL (Hybrid – 3 days onsite in Rosemont, IL)

Salary Range: $75,000–$85,000 annually

Benefits: Competitive base salary, annual incentive, health benefits, 401k plan

Employment Type: Direct Hire

Eastridge Workforce Solutions is seeking an experienced and detail-oriented Accounts Payable Specialist for a leading company in the life sciences sector. This hybrid opportunity is ideal for a professional who thrives in a fast-paced, collaborative environment and is passionate about maintaining financial accuracy and vendor relationships.

Key Responsibilities

• Accurately process invoices for services and goods, ensuring alignment with proposals, contracts, and purchase orders.
• Handle vendor setup and maintenance within the ERP system.
• Review and validate tax implications for vendor invoices, including sales and use tax.
• Communicate with vendors and internal departments to resolve discrepancies and expedite approvals.
• Coordinate and execute weekly payment runs; distribute remittance details as needed.
• Maintain accurate records of accounts payable files, vendor documentation, and payment instructions.
• Reconcile vendor accounts, monitor aging invoices, and escalate unresolved issues.
• Assist in the preparation of annual 1099 filings.
• Participate in special projects and other accounting functions as assigned.

Qualifications

Education & Experience:

• Associate’s degree or higher in Business, Accounting, or related field.
• Minimum of 5 years of full-cycle accounts payable experience; general accounting knowledge preferred.
• Experience within life sciences or a project-driven environment is a plus.

Skills & Technical Proficiency:

• Proficiency in Microsoft Office with intermediate Excel skills.
• Familiarity with ERP systems; experience with NetSuite preferred.
• Strong problem-solving skills and attention to detail.
• Ability to prioritize and meet deadlines in a self-directed setting.
• Excellent communication skills with the ability to collaborate across departments and with vendors.
• Experience managing PO-related workflows and vendor file maintenance.

#IPROPLUS

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This is an excellent opportunity for a proactive AP professional to take the next step in their career while contributing to the financial integrity of a mission-driven organization.

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